Executive Assistant, VP of Environment, Policy and Social Initiatives
Cupertino, California, United States
Corporate Functions
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At Apple, we work every day to create products that enrich people’s lives. And on the Environment, Policy and Social Initiatives team, we help amplify our company’s products and values.
We are looking for a motivated and experienced Executive Assistant to support Apple’s Vice President of Environment, Policy and Social Initiatives. As an Executive Assistant, you are focused and willing to work seamlessly behind the scenes to ensure our leaders and their teams are functioning smoothly and efficiently. You are a collaborative team member with a friendly work style, who can multi-task, prioritize and take initiative. You are at the top of your field, bringing years of administrative experience.
Description
Support day-to-day needs of the Vice President, ensuring their days run smoothly by effectively managing their time to have the greatest impact on the day.
Intense calendar management, organizing meetings across multiple time zones - in person and virtually.
Book and maintain complex travel schedules, domestic & international and process expense reports as needed.
Plan, coordinate and communicate team events such as group meetings, team building events, off-sites and all hands meetings.
Tech savvy to support the overall team with ad hoc and daily requests.
Submit purchase requests/orders and maintain overall invoice tracking for the team, be a point of contact for Finance.
Collaborate across the team on multiple calendars and weekly staff agendas.
Actively be involved in Facilities projects, knowing the teams' space and needs across multiple different cities.
Collaborate with other assistants across the world to ensure scheduling, meetings and travel run smoothly.
Accountability for excellent and cooperative relationships with other assistants.
Minimum Qualifications
- Experience supporting senior level management in an administrative capacity.
- Experience with executive project management, management of their time and correspondence is critical.
Key Qualifications
Preferred Qualifications
- Experience in scheduling and advance for high level executives is a plus.
- Excellent organization and communication skills, with an acute attention to detail.
- Able to juggle multiple tasks in a fast-paced and time sensitive environment.
- Proven problem-solving abilities, while being able to anticipate change and act efficiently.
- Be proactive, always two steps ahead of the team, calendar and day.
- Be very hands on, very attentive and willing to adapt and take on different responsibilities as needed.
- Confident to communicate effectively with senior team members across Apple and their assistants.
- High level of integrity, able to handle confidential and sensitive information with discretion, and passion for helping others.
- Calm, friendly, and professional demeanor at all times; a positive and approachable personality; though diplomatic when saying no.
- Able to graciously accept last minute requests and jump into projects (even outside your immediate scope) as needed.
- Proficiency with a variety of technologies and software tools — and a proven ability to pick up new ones as they arise — including Apple software like Calendar, eApproval, Keynote, Pages, and Numbers, and collaboration tools like Slack and Quip.
- Occasional travel may be required.
Education & Experience
Additional Requirements
Pay & Benefits
Apple is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant.