Hey everyone, welcome back! If you're looking to supercharge your productivity, especially with Outlook, you're in the right place. Today, we're diving into some really cool and amazing features in Outlook that can help you stay on top of your game.
Snooze Feature in Outlook
First up, let's explore the Snooze feature in Outlook. This feature has been around for a while, but it's perfect for those moments when you need to temporarily set aside emails. Whether you're at an event and need to push emails back until you return, or you just need to prioritize your inbox, the Snooze feature is incredibly useful.
For example, I often use it when my workload is packed. I can snooze an email until next Monday at 9:00 a.m., which is my focus time. This way, the email is removed from my inbox, helping me stay focused on my current tasks. If you're wondering where the email goes, it will pop back into your inbox at the scheduled time. You can also view all your snoozed emails in the Snooze folder and unsnooze them if needed. This feature is great for maintaining an organized and prioritized inbox.
How to Use the Snooze Feature:
- Open Outlook and go to your inbox.
- Select the email you want to snooze.
- Click the Snooze button (clock icon) at the top of the ribbon.
- Choose a predefined time or select Pick a date to set a custom time.
- The email will be removed from your inbox and reappear at the scheduled time.
- To view snoozed emails, go to the Snoozed folder on the left sidebar.
Scheduling with Copilot
Next, let's talk about scheduling with Copilot. This feature is a game-changer for managing your calendar. When I first joined Microsoft, I found it overwhelming to network and establish new relationships. That's when I discovered this powerful tool.
For instance, if I receive an email from a colleague and need to have a broader conversation, I can use the "Schedule with Copilot" feature. It automatically schedules time with the colleague, finds available slots, and even creates an agenda for the meeting. This helps ensure that everyone is prepared and knows what to expect. It's a fantastic way to streamline scheduling and make meetings more efficient.
How to Schedule with Copilot:
- Open the email from the person you want to schedule a meeting with.
- Click the Schedule with Copilot button at the top of the ribbon.
- Select Schedule with Copilot.
- Copilot will find available times for both you and the other person.
- Review the suggested times and agenda, then click Send to schedule the meeting.
Upcoming Feature: Scheduling 1-on-1 Meetings with Copilot
Lastly, I want to give you a sneak peek at an exciting upcoming feature: scheduling 1-on-1 meetings with Copilot. This feature is expected to roll in December and January and will make scheduling individual meetings even easier.
Copilot understands the context of your emails and can look at both your calendar and the other person's calendar to find the best time for a meeting. After opening the event Copilot created you can even use Copilot to draft an agenda based on the email content, ensuring that your meetings are productive and focused. This feature is particularly useful for maintaining regular check-ins and building strong working relationships.
How to Schedule 1-on-1 Meetings with Copilot:
- Open Outlook and select the Copilot icon at the top right.
- Enter your prompt to Schedule a 1-on-1 meeting.
- Enter the name of the person you want to meet with.
- Copilot will find available times for both of you.
- Review the suggested times and agenda, then click Send to schedule the meeting.
I hope you find these features as exciting and useful as I do. They have certainly helped me become more efficient and organized in my daily work. Whether you're looking to prioritize your inbox, streamline your scheduling, or prepare for upcoming features, Outlook has the tools you need to boost your productivity.
Thanks for reading, and I hope these tips help you make the most of Outlook. Have a great day, and I'll talk to you later!
Microsoft
